Finance Administrative and Project Management Assistant

The Finance Administrative and Project Management Assistant is responsible for providing administrative, logistical, and project management support to the Finance department. Primary responsibilities for this role include calendar management for departmental meetings, assisting with travel booking and logistics for team retreats and meetings, and providing general administrative support and project management for the Finance department.

Location: Lancaster, PA, United States

Level: Support

Type: Full-time

Department: Finance

Reports to: Director of Finance

Promote and fulfill the mission and vision of HOPE International
Administrative & Logistical Support
Manage and schedule department-wide and sub-team meetings
Develop agendas, take notes, and send follow up emails for team meetings
Provide administrative support by assisting with scheduling, communications, and supporting the administrative needs of the team
Support the team leads in fostering team culture, including helping to coordinate team gatherings and retreats, and other opportunities for culture building
Assist with setting and tracking progress against month-end close dates
Maintain Standard Operating Procedures documents
Track and communicate team absences – update vacation/travel calendar and vacation coverage log
Team Travel Support
Assist in arranging travel and obtaining visas for members of the team as needed
Provide support for team travel logistics, liaising with HOPE’s travel agents as needed
Event Planning
Organize the annual finance department retreat, as well as annual SG/MFI finance staff retreats; manage planning teams to track progress in all areas of the event (content, facilities, travel arrangements, etc.) to ensure deadlines are met; lead planning and content team meetings as needed
Project Management Support
Manage and support major projects within the finance department, including system innovation and improvement, finance manual updates, systemization of training resources, strategic planning, and audit preparation
Manage the Finance Team’s projects and lists in Wrike (PM software)
Personal confession of Christian faith and commitment to the mission and vision of HOPE International
Exceptional project management and organizational skills, including effective time management and prioritization of competing demands and multiple deadlines
Excellence in customer service and commitment to joyfully serving others; enthusiasm about serving in a support function
An intentional, effective, and encouraging demeanor and style of communication, regularly building those up around them, even amid a busy task list
Excellent attention to detail
Excellent interpersonal and cross-cultural communication skills
Detail-orientation and aptitude for creating and improving processes
Microsoft Office computer proficiency, with an emphasis in Microsoft Word, Outlook, PowerPoint and Excel
Experience managing calendars, schedules, or assisting individuals, strongly preferred
Familiarity with international development, finance, or accounting, preferred
High school diploma required; Associates or Bachelor’s degree preferred

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