Mission East is an international relief and development organisation founded in Denmark in 1991. Mission East (ME), Together for Sustainable Development (TSD) and Health and Hope for Myanmar (HHM) have worked in partnership since 2015. Through the various projects implemented together, TSD and HHM have been able to benefit from the experience and expertise of ME and improve their capacities, while strengthening their cooperation. To date the partners have experienced a very positive relationship of mutual respect and trust. Transparency has been a key element of the relationship, with the local partners willing to accept advice and challenges and ME willing to support them in their organisational growth. TSD and HHM are local organisations, working in a remote rural context of Chin state, with the Mara community (Maraland).
The implementing partners are engaged in the joint implementation of projects in Maraland in the sphere of food security. Thanks to the projects implemented together by ME, TSD and HHM, the local partners have been able to increase their understanding and application of sustainable agricultural methods and on nutrition. This consultancy assists in further developing TSD and HHM’s organisational and advocacy capacities; these areas are identified by all partners as the ones in which they can still grow, will improve the professionalisation of the organisations and will make it easier to work with current partners like Mission East and other potential partners in the future. While encouraging progress has been seen in capacity growth in both organisations, it is challenging to work on improving skills and supporting systems via the normal partnership modality i.e. at a distance with poor communications channels, interspersed with short intense field visits. The idea of a short-term consultancy is therefore conceived to provide on-site support to develop partner staff skills, and to assist embedding of learnings and procedures established so far.
In particular, this consultancy aims to strengthen local partners’ capacities in the sphere of financial management, support them to set up a Planning, Monitoring, Evaluation, Accountability and Learning System, and improve external communication and advocacy skills.
The consultant will assist in increasing capacities of the organisations’ staff members in various offices in Myanmar. The capacity-building intervention is embedded in the framework of the existing partnership between ME and the local partner organisations and will contribute to the growth of TSD and HHM as local organizations, assisting them to become more sustainable civil society actors able to maintain existing partnerships, attract other donors and develop new projects that will benefit the local communities with whom they work.
Ultimately, the consultancy will contribute to developing strong and independent civil society organisations that can drive the social and institutional change necessary for a transition towards increased community resilience.
Mission East are therefore searching for short term consultancy support to provide input to the development of partners in Myanmar to become more efficient and resilient organisations and to implement development programming.
With the aim of enabling partners in Myanmar to become more efficient and resilient organisations to implement development programming, the objectives for this consultancy are to ensure that:
1. Together for Sustainable Development (TSD) and Health and Hope Myanmar (HHM) have increased their financial management capacity, including: budget planning and management, use of Excel, consistent use of accounting software and established processes and understanding for filing of supporting documentation.
2. Partner organisations have a Planning, Monitoring, Evaluation, Accountability and Learning System in place, staff understand it and are able to apply it.
3. TSD and HHM have improved internal and external communication and advocacy skills and have strengthened their ability to develop new partners/donor relationships and maintain existing ones to increase the sustainability of the organisations
1.1 Training in using Excel – effective use of existing tools (ex. budgets, reporting formats, etc.) and ability to customize as needed (small group training sessions, with individual follow up)
1.2 Oversee financial reporting cycle and procedures with responsible staff for improved quality. Assist in developing simple internal systems to support improved project financial reporting. (reporting workshop, coaching, group sessions as needed)
1.3 Establish back-up systems for e-files and filing/file-sharing systems. (stock-taking of existing systems, coaching on administration /document management, group work to develop filing guidance note)
2.1 Training on surveying methodology, data collection and management and development of a survey
2.2 Coaching senior management to establish some simple management systems – to keep track of what’s happening by whom, draw out the potential of each staff and deal with poor staff performance.
2.3 Advise on systems for internal (finance and programme levels) reporting for all projects (group sessions, coaching)
2.4 Coaching for reporting quality improvement at all levels
2.5 Establishing a complaints mechanism (workshop with project staff, coaching)
3.1 Training on effective advocacy and workshop for advocacy strategy
3.2 Exercise to gather / improved existing tools / materials for community engagement, and coach staff in their use (meetings, group sessions, fieldwork for coaching and application)
3.3 Coaching on development of new partner/ donor relationships
TSD will have feedback sessions on a continuous basis and record the monthly meeting with the consultant on the implementation of her/ his tasks.
ME will maintain monthly contact with the consultant, TSD and HHM to monitor the development of the consultancy, a brief report will be required from the consultant in preparation for the monthly discussion on the set objectives and the workplan. A sparring session will be conducted between Mission East and the consultant after each visit.
A final report and debrief presentation will be required from the consultant.
More detail on the objectives and outputs of the consultancy will be discussed during interviews and after contracting.
The consultancy has been scoped as 6 months of work overall, with the following provisional schedule:
The consultant is envisaged to work via a variety of activities, including one-to-one support, group work and workshops
The majority of the work will be carried in Lailenpi, Sabawngpi (Chin State) and some short time in Yangon, Myanmar. Mission East will arrange international travel to and from Myanmar, support with visa process, coordinate with partners for housing in Yangon, coordinate with partners for the internal travel in Myanmar. Partners will arrange housing in the project areas in Lailenpi and Sabawngpi. Any other logistical arrangements will be the responsibility of the selected consultant.
Accommodation facilities in the target area are very basic and with a very limited number of options available. Internet access fluctuates and is very slow. Telephone service is not guaranteed.
The main issues which underlie the proposed activity are the vulnerable conditions of people in South Chin State living in rural remote and isolated areas of Myanmar, such as Maraland, and the absence of tangible support from government and civil society which provides lasting solutions to their food security and livelihoods problems. In this context TSD and HHM are the first organizations in Maraland that have the ambition to switch from a short-term, unsustainable methodologies, to environmentally sustainable, rights-based and inclusive approach, However, institutional gap analysis TSD and HHM capacity and experience in prior cooperation with them has identified as main needs to build capacity on: financial management; Planning, Monitoring, Evaluation, Accountability and Learning Systems; Internal and external communication and advocacy skills and their ability to develop new partners/donor relationships and maintain existing ones to increase the sustainability of the organisations.
Potential risks to the consultancy have been outlined as follows:
The following documents and materials will be made available to the consultant in English:
If any of the following are true for the applicant at the time of submitting their application or at any time during the procurement process, they will be excluded from consideration for winning a contract with Mission East. The bidder may also be blacklisted for participation in future Mission East procurements.
Violations of sanctions & support for terrorism
Unacceptable interaction with Mission East
Unethical practices by the bidder
Unacceptable legal situation of the bidder
Applicants must complete and sign the ‘Consultant Statement Confirming Eligibility’ below and submit the signed ToR together with their application package to confirm that that they are not in one of the situations listed above. Even if such confirmation is given, Mission East will investigate any of the situations listed above if it has reasonable grounds to doubt the contents of such confirmation.
Mission East has a zero-tolerance approach towards corruption and fraud in all its forms. Mission East aims to prevent fraudulent activities and to respond to any allegations or potential fraud swiftly and effectively. In line with Mission East’s Anti-Fraud Policy, which can be viewed on the Mission East website, Mission East requires the consultant to report any suspected fraud, waste, theft or abuse to Mission East. Any reports of such misconduct can be reported to Mission East headquarters through contact details on their website. Further, in compliance with donor requirements, the consultant will be required to commit to the following Anti-corruption clause:
“No offer, payment, consideration or benefit of any kind, which could be regarded as an illegal or corrupt practice, shall be made, promised, sought or accepted – neither directly nor indirectly – as an inducement or rewards in relation to activities funded under this agreement, including tendering, award or execution of contracts. Any such practice will be grounds for the immediate cancellation of this agreement and for such additional action, civil and/or criminal, as may be appropriate. At the discretion of the Royal Danish Ministry of Foreign Affairs, a further consequence of any such practice can be the definite exclusion from any projects funded by the Danish Ministry of Foreign Affairs”.
Interested individuals should submit the following via online application to www.missioneast.org/apply:
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