Program Manager (Humanitarian & Emergency Affairs)

The Intersection of Calling and Career…

World Vision is hiring a Program Manager to serve on Humanitarian and Emergency Affairs Team

00 At a Glance

Role: Program Manager, Humanitarian and Emergency Affairs Team
Location: Washington, D.C. USA
Reports to: Director of Program Management
Required experience: Bachelor’s degree or equivalent work experience. Requires a minimum of 3-5 years relevant professional experience. Work in international relief and development preferred. Direct experience managing large grants from US Government agencies, institutional foundations or major individuals preferred. Proven experience effectively managing large projects and successful resolution of implementation challenges.
Work Authorization: Must be authorized to work in the U.S.A. for any employer.
Travel: Up to 25% of time both in development and fragile contexts.

01 The Job: World Vision is looking for a Program Manager to support in the planning, coordination and management of World Vision’s response to CAT II and CAT III rapid-onset emergencies and complex humanitarian emergencies. Coordinate WVUS support to emergency response and chronic humanitarian emergency support in the field. Support in the acquisition of public, private, and bilateral relief grants on an as-needed basis through contributions to the writing of concept papers, proposal or other products as required. Help carry out our Christian organization’s mission, vision, and strategies. Personify the ministry of World Vision by witnessing to Christ and ministering to others through life, deed, word and sign. Keep Christ central in our individual and corporate lives. Attend and participate in the leadership of devotions, weekly Chapel services, and regular prayer.

02 Your Responsibilities Will Include: Work alongside the Director for Program Management in managing and coordinating disaster responses and ensuring high quality HEA programming. Lead or coordinate project start-up with the National Office, partner, and other key stakeholders. Responsibilities include, but are not limited to:

-Ensure all involved staff have copies of approved program design (narrative, logframe, monitoring and evaluation plan, budget, and grant agreement) and that they understand donor regulations, reporting and other requirements.
-Assist with recruiting and staffing/consulting needs.
-Support National Office (NO) in meeting special donor requirements, such as the purchase of capital assets.
-Facilitate start-up workshop and any required training (e.g., donor requirements).
-Ensure clarity of roles and responsibilities for key staff to support successful project implementation.
-Ensure technical review of any baseline research methodologies.
-Ensure that monitoring and evaluation system is set up (including reporting templates) and processes for developing detailed implementation plan is completed.
-Ensure that the reporting and evaluation process for the performance management of programs is developed.
Communicate outcomes of start-up to the donor or director.

Ensure that projects are managed effectively through appropriate, timely and detailed communication with appropriate internal teams and relevant stakeholders regarding major issues and successes related to the project. Coordinate with appropriate staff and leadership to encourage and facilitate the documentation of promising practices and lessons learned. On-going project implementation support includes, but is not limited to:

-Provide project management assistance to the field.
-Ensure regular, positive, and productive communication with respective donor representatives, the field, and partners regarding the implementation of program activities.
-Ensure on time submission of high-quality reports.
-Monitor implementation and resource/fund utilization rates in conjunction with Finance.
-Assist the field in accessing appropriate technical assistance for successful implementation of activities.
-Monitor compliance and ensure WV responds professionally to all compliance and audit issues, follow-up on audit findings and evaluation recommendations.
-Ensure technical review of any evaluation terms of reference.
-Revise program documents as necessary and as requested and coordinate or complete approved amendments.
-Coordinate and/or submit cost and no-cost extensions.
-Coordinate with Regional Office (RO) technical staff on key updates and technical support requests.
-Showcase projects and data collected through internal and external fora as relevant.
-Lead close-out process (includes final reports, evaluations and lessons learned). Ensure that evaluation outcomes and lessons learned are shared with and disseminated to all appropriate stakeholders.
-Conduct appropriate and useful field visits to assist the office, ensuring communication and coordination with appropriate staff members.
-Provide support to acquisition activities, including the pre-positioning for follow-on opportunities and review of proposal drafts in order to provide historical knowledge and content from program management experience.

03 You Bring These Skills:

-Program Management: end to end management of relief programs that transform communities in need. Understanding how to acquire and integrate resources to support program implementation. Drive for quality results and success; demonstrates a sense of urgency in achieving goals; persists despite obstacles.
-Experience in humanitarian standards and settings: You are familiar with humanitarian settings, their challenges, and the global standards and best practices for humanitarian response.
-Familiarity with humanitarian donors in the US and UN, their diverse funding mechanisms, how they operate, donor requirements, and donor engagement.
-Ability to manage multiple, competing priorities in a high paced work environment.
-Communicate and interact effectively with people from other cultures, religions, and geographies; respects and adapts to other cultures and seeks opportunities to enhance relationships. Respects different denominations.

04 Education and Experience: Bachelor’s degree or equivalent work experience (eight years). In addition to education or education equivalent, requires a minimum of 3-5 years relevant professional experience. Work in international relief and development preferred. Direct experience managing large grants from US Government agencies, institutional foundations or major individuals preferred. Proven experience effectively managing large projects and successful resolution of implementation challenges. Demonstrated ability to facilitate multi-stakeholder engagement. Broad sector knowledge and/or field experience in one Humanitarian and Emergency Affairs is a plus. Strong skills with Microsoft Office Suite.

05 Additional Skills We Are Interested In:

-Language fluency outside of English is a plus.
-Ability to travel without much notice is a plus.
-Ability to work well across teams and departments.
-A background in cross-cultural communication.

06 Where This Job Could Take Your Career: World Vision US offers the opportunity to grow your career in the humanitarian sector at one of the largest humanitarian organization. World Vision operates in over 100 countries and sits in various leadership positions across the sector. This role offers the opportunity to be a part of a highly motivated and relevant team who works together to meet the needs of the most vulnerable people around the world. You’ll be part of World Vision USA as well as part of the larger World Vision International Partnership. Globally, we have over 37,000+ staff working in nearly 100 countries (~1,000 staff with World Vision US).

07 About World Vision: We’re a global Christian humanitarian organization. We partner with children, families, and their communities to empower them as they reach their full potential by tackling the causes of poverty and injustice. For nearly 70 years, World Vision has followed Jesus’ example to show unconditional love to the poor and oppressed. We serve every child regardless of faith.

08 Salary Range & Benefits: Your salary is important to you, so it’s important to us. Please share your salary expectations with us in the application process to get the conversation started. We also have a robust and comprehensive benefits package to round out our total compensation package. Visit to learn more.

09 To Apply: Click the Apply box in the lower left corner. Contact Kylie Abegg, Senior Talent Acquisition Partner for International Programs, at for any questions.

10 What happens next? We review applications nearly every day assessing strength of fit for the role. If questions arise on our end, we will message you to learn more. Short-listed candidates are contacted for an initial phone conversation with our recruiting staff. Moving deeper into our selection process you can expect to interview 1:1 with a hiring manager. Finalists normally participate in a panel interview where the opportunity to connect with additional members of our staff lends itself to more of a 360-view of the role. Our goal is to fill this vacancy with the right person in the shortest amount of time. All interviews will be virtual at this time.

Working Environment / Conditions: Domestic and international travel required (25-35%).

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