Jobs

Program Operations Support Specialist

ABOUT US
Plant with Purpose is a global Christian organization that addresses issues of deforestation and climate change, while empowering people to lift their communities out of rural poverty. For more than 30 years, Plant With Purpose has been a leader in operating at the nexus of Environmental Restoration, Economic Development, and Spiritual Impact. We believe that we honor God when we honor people and our planet. Come join our growing team and make a difference at this critical time in human history.

Plant With Purpose THRIVE 25 Strategy Statement: Inspired by the impact of our work in service to rural communities around the world, we are driven to grow our programs to help address the rising need. By 2025, we plan to work in 10 countries, 60 watersheds, and with nearly 900,000 people globally; and project growing past our current goal of $22 million as we seek to become the premier organization operating at the nexus of environmental restoration and poverty alleviation.

OUR NEED
Plant With Purpose is seeking an individual who will provide full support to the International Programs Team to achieve the smooth implementation of program activities and the successful achievement of tracking and reporting of program deliverables. In addition to reporting to the V.P. of International Programs and maintaining the data management process, you would also work with the Regional Directors and Program Officers to ensure quality data from the field partners. You would serve as the go-to person for the international programs data.

YOUR OPPORTUNITY
Do you love data, working with spreadsheets, fact checking numbers in reports and working as a part of a collaborative team managing and developing systems for global data collection? Are you looking for a supportive role where you can use your organizational skills and program management experience? Do you want to be a part of an energetic, inspired, and creative team that is making a huge difference in our world? Then this job is for you.

EMPLOYMENT DETAILS
Location: San Diego
Type: Full-time, non-exempt
Level: Associate Professional
Department: International Programs
Reports to: V.P. of International Programs
Travel Expectations: International Travel: Approximately 10% travel to project sites which at times may be in difficult and physically arduous environments.
Salary Range: Offer will be based on a market rate criteria of experience, qualifications, and work location.
Benefits: We offer a full “better than industry standard” benefits package. Details are listed at the end.

CORE RESPONSIBILITIES
Data Management & Communication
Under the supervision of the V.P. of International Programs:
Support the production of departmental monthly, quarterly, annual program reports or updates and other program documentation processes as may be required from time to time.
Collect quarterly and annual reports from all program regions; upload into the organizational file sharing system; update statistical data in files that are shared with multiple departments and management teams; reconcile for accuracy with original reports; and follow up with Regional Directors on any outstanding reports and data discrepancies
Coordinate and update effective data and knowledge management systems and platforms for the International Programs Department.
Manage international programs central data and shared platforms and support cross-departmental synergies and collaborative efforts.
Collaborate with the Grants and Marketing teams to fact check program numbers in funding proposals, marketing materials, and other external reports
Collaborate with International Programs team and Innovation Lab to develop systems for global data collection, management, and storage
Serve as the department’s project manager for the organization’s project management software (Hive), ensuring appropriate projects are updated and complete with actions and deadlines.
Maintain the department’s intranet database, that serves as a primary internal communications tool across the organization
Develop and maintain a comprehensive, current and usable database for all International Programs partners, contractors, consultants and peers
Other departmental data systems support, as guided by the V.P. of International Programs

Program Operations Administrative Support
Under the supervision of the V.P. of International Programs and in partnership with the Regional Directors and Program Officers:
Help schedule and coordinate departmental internal meetings as well as convening platforms including international programs partners around the world and keep records
Coordinate strategic events and conferences facilitated by the International Programs Department, including monthly country meetings, bi-montly regional meetings, quarterly global team meetings, and annual International Program Partnership meetings
Ensure fast and accurate communication at all times between mobile US-based program staff and colleagues from all departments
Collaborate with the Innovation Lab to coordinate with all International Partners on field data collection logistics during our triennial Impact Evaluation process
Assist completing various work wherever other team members need assistance, whether highly-routined tasks or projects demanding skill, discretion, and problem solving skills, e.g., vision trip logistics, international meeting logistics
Provide general and varied support to the international programs team by proactively looking for ways to help program team members
Maintain an up-to-date foundation donor reporting calendar and manage the process to ensure that reports are submitted on a timely basis
Collaborate with the Innovation Lab to coordinate with all International Partners on field data collection logistics during our triennial Impact Evaluation process

Program Strategic Operational Support to VP
Under the supervision of the V.P. of International Programs (VPIP)
Support VPIP and the International Programs Team in operational and strategic planning, including compiling historic data and creating projections; calculating ratios of major budget categories to examine changes over time; comparative analysis of country level compensation; fine-toothed comb through operations budget to identify formula errors or anomalies, among others
Assist with the preparation of materials, reports, powerpoint presentations for the VPIP presentation to the Board of Directors, donors, conferences and other internal and external stakeholders
Help track and respond to request and correspondence to the International Programs Department
Support the VPIP in the preparation, management, and tracking of program budget, program implementation, and narrative and financial reporting as required by internal and external stakeholders
Support the VPIP in strategic and operational planning, including comparative analysis, trend analysis, and careful review of key financial documents
Support the VPIP to maintain high level contacts with current and potential donors and program partners
Support the substantive development and submission of reports and proposals led by the VPIP to institutional donors including writing, proof-reading and editing
Conduct funding research and support the VPIP to develop new foundation and bilateral donor partnerships and funding opportunities
Carry out additional research in support of ongoing and new initiatives as requested by the VPIP

ADDITIONAL RESPONSIBILITIES
The above duties are not exclusive and with consideration of the job requirements and employee skills, this job description can be added to or taken away from at the discretion of the employee’s immediate supervisor.

WHAT WE’LL LOVE ABOUT YOU
Required Education & Experience
Bachelors in international development or related field
3-5 years experience working with international teams in a global setting
Experience working at the intersection of environmental restoration and poverty alleviation/international development
Required Skills
You have experience living overseas, and working in a cross-cultural, rural context
Demonstrated ability to support executives and diverse global program leaders to manage efficient, effective, and integrated international programs spread across three continents.
Experience in the development of strategic and tactical plans in cooperation with other stakeholders.
Strong change management, results oriented and consultative decision making skills in a fast-paced matrixed management and highly collaborative environment.
Excellent presentation skills and verbal and written communications skills.
A demonstrated track record in program budget preparation and financial management and excellent spreadsheets skills.
Awareness of and sensitivity to working in multiple socio-economic settings and with multicultural groups in a developing country environment.
Tasks involving technology, databases, spreadsheets, multivariable data sets, spatial analysis, and georeferenced data excites you.
You have strong project management skills, including time management, organizational skills, and effectively communicating with other team members.
You are able to adapt your communication style (both verbal and nonverbal) in multicultural contexts
You are willing to occasionally work overtime as needed
We are a technology driven, Mac-based organization. You must be skilled in using technology, including video conferencing systems that support meetings, coaching, and trainings

Bonus Points
You have fluency/proficiency in one or more of the following languages: Spanish, French, Swahili, Thai
Expertise in research to practice—identifying best practices and adapting them to project realities.
Demonstrated experience in new business/resource development, including proposal management, program design and proposal writing.

COMPETENCIES & ATTRIBUTES
We are a collaborative, interdependent team that relies on relating and supporting each other to achieve our goals. Through the way we live within and shape our culture, we seek to build community and a sense of inclusion and belonging in our local, national, and global families. We are committed to expanding diversity, cultural and lived experience, and expertise on our team. We want people who bring diverse perspectives, backgrounds, cultures, and lived experiences to the work we do. Diversity helps make our system-improvement efforts more informed and effective.

Being a member of the Plant With Purpose team as the Program Operations Support Coordinator will require you to be a communicator, a learner, a servant leader, and an includer in the following ways:
You have a deep connection with the holistic mission of Plant With Purpose and the diverse communities we seek to empower
You have a personal alignment with our organizational core values of faith, collaboration, empowerment, innovation, stewardship, and sustainability
You have a love for humanity, including those who live in poverty, regardless of race, ethnicity, religion, or culture
You intentionally build community and a team mentality by pursuing the “we” over the “me”
You understand the priority of relationships in getting work done
You feel most successful as a team member when each person on the team succeeds. As a team member, you pay attention to diversity of thinking and psychological safety, and believe you play an active role in team cohesion.
You reflexively express gratitude and growth-oriented feedback. You demonstrate humility as a leader by admitting mistakes, knowing when to step back, and creating spaces for others to speak up and contribute.
You accept feedback with a growth mindsetYou listen with an intent to understand by asking clarifying questions
You seek out learning and development opportunities for yourself
You strive to be an inclusive person by being aware of the existence and impact of your unconscious biases, and working daily to check them

BENEFITS PACKAGE
Health, dental, and vision insurances (base plan is 100% covered by Plant With Purpose)
Group life insurance
401k match, up to 8% after a 6-month waiting period
15 paid vacation days
8 paid sick days
12 paid holidays
$75/month home office stipend
Education reimbursement plan
Wellness app membership; seasonal team wellness challenges

START DATE: September 19, 2022

APPLICATION DEADLINE: July 16, 2022
All interviews will be conducted virtually via Zoom.

If this sounds like you, please apply on our website: plantwithpurpose.org Please include a Cover Letter with your application that shows us how you are a great fit for this position, the organization, and our culture.

Plant With Purpose is an EEO/AA employer. We celebrate diversity and are committed to creating a positive and inclusive work environment for all employees.

If you have any questions regarding this position, or need reasonable accommodation in order to complete the application, please email Human Resources at careers@plantwithpurpose.org. No phone calls please.

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