Jobs

Senior Program Manager, Humanitarian & Emergency Affairs

The Intersection of Calling and Career…

World Vision is hiring a Program Manager to serve on Humanitarian and Emergency Affairs Team

00 At a Glance

Role: Senior Program Manager
Location: Washington, D.C. USA
Reports to: Director, Program Management
Required experience: Bachelor’s degree or equivalent work experience (eight years). In addition to education or education equivalent, requires a minimum of 6-8 years of relevant professional experience. Work experience to include direct experience managing large grants from US Government agencies, institutional foundations, or individual mega donors. Proven experience effectively managing large projects and successful resolution of implementation challenges. Demonstrated ability to facilitate multi-stakeholder engagement. Broad sector knowledge and/or field experience in one of more of the following areas: health, child protection, education, gender, food security, livelihoods, WASH, humanitarian or emergency programming, and/or monitoring and evaluation. Strong skills with Microsoft Office Suite.

01 The Job: World Vision is looking for a Senior Program Manager to Support in the planning, coordination and management of World Vision’s response to CAT II and CAT III rapid-onset emergencies and complex humanitarian emergencies. The Senior Program Manager portfolio includes highly complex and/or high-profile grants (especially with values exceeding $10M per year). Coordinate WVUS support to emergency response and chronic humanitarian emergency support in the field. Oversee project implementation and providing monitoring and evaluation of the portfolio to ensure financial and legal compliance and help pre-position World Vision for opportunities. Ensure compliance to donor standards, develop tools, and provide capacity building for funded projects. Promote and showcase existing projects and innovative ideas through external and internal engagements. Personify the ministry of World Vision by witnessing to Christ and ministering to others through life, deed, word and sign. Keep Christ central in our individual and corporate lives. Attend and participate in the leadership of devotions, weekly Chapel services, and regular prayer.

02 Your Responsibilities Will Include:

1. Provide support and oversight to project start-up with National Office, partner, and other key stakeholders. Responsibilities include, but are not limited to:

-Facilitate start-up workshop, any required training (i.e., donor requirement, reporting), sharing of key program design documents, clarity on roles and responsibilities, action planning, and communicate outcomes of start-up to donor and critical stakeholders.
-Assist with recruiting and staffing/consulting needs.
-Ensure that monitoring and evaluation system is set up (including reporting templates), processes for developing detailed implementation plan is communicated and ensure that the reporting and evaluation process for the performance management of programs is developed.
-Ensure that the reporting and evaluation process for the performance management of programs is developed.Provide support and oversight to project start-up with

2. National Office, partner, and other key stakeholders. Responsibilities include, but are not limited to:

-Facilitate start-up workshop, any required training (i.e., donor requirement, reporting), sharing of key program design documents, clarity on roles and responsibilities, action planning, and communicate outcomes of start-up to donor and critical stakeholders.
-Assist with recruiting and staffing/consulting needs.
-Ensure that monitoring and evaluation system is set up (including reporting templates), processes for developing detailed implementation plan is communicated and ensure that the reporting and evaluation process for the performance management of programs is developed.
-Ensure that the reporting and evaluation process for the performance management of programs is developed.

3. Ensure that portfolio is managed effectively through appropriate, timely and detailed communication with appropriate internal teams, donors, and other relevant stakeholders regarding major issues and successes related to the project. Coordinate with appropriate staff and leadership to encourage and facilitate the documentation of promising practices and lessons learned. On-going project implementation support includes, but is not limited to:

-Ensure on time submission of high-quality reports.
-Monitor implementation and resource/fund utilization rates in conjunction with Finance.
-Assist the field in accessing appropriate technical assistance for successful implementation of activities.
-Monitor compliance and ensure WV responds professionally to all compliance and audit issues, follow-up on audits findings and evaluation recommendations.
-Lead program quality assurance and improvement, including development of tools, organizational and multi-sector linkages/leveraging, regular measurement of performance, and collaborative reviews to assess program and monitoring and evaluation (M&E) quality.

4. Lead close-out process (includes final reports, evaluations and lessons learned). Ensure that evaluation outcomes and lessons learned are shared with and disseminated to all appropriate stakeholders.

5. Lead or support assigned acquisition activities, including:

-Ensure assigned pre-positioning opportunities have a well-developed matrix/capture plan/ gather, organize and disseminate intelligence on the opportunity; hold productive internal and external partnering discussions, map, identify and facilitate signing of partner Pre-Teaming Agreements; support NO in recruitment as requested; and work with the NO and technical advisors to coordinate pre-design activities.
-In partnership with appropriate colleagues and leadership, identify strategic partnerships, manage these partnerships to align strategies and engage organizations to demonstrate World Vision’s capacity for upcoming bids. Develop memos of understanding (MOUs), build consortiums, and lead partner evaluation processes.
-Promote and showcase existing high priority projects and innovative ideas through external and internal engagements. Raise visibility of WV project impact through external events or written products and work with technical advisors to identify innovative programming in grants.
-Develop and maintain a repository of learning and evidence-base to share with program officers and share tools and resources for support to existing staff.
-Support the proposal manager in the proposal development process for relevant new opportunities, including activities such as: providing input into relevant proposal sections and proposal review; supporting proposal process management (e.g., coordinating partners and securing needed consultants); and supporting proposal manager in other proposal needs as appropriate.
-For project within portfolio, coordinate and submit cost extension.

6. Provide on-boarding support and ongoing capacity building in program management and prepositioning to colleagues and teammates.

7. Conduct appropriate and useful field visits to assist the office, ensuring communication and coordination with appropriate staff members.

8. May hire, fire, train, and counsel employees under direct and indirect supervision; evaluate employee performance against individual and team goals and recommend salary increases, promotions and other personnel actions.

9. Work collaboratively with team members when assigned to work as a member of a team.

10. Perform other duties as assigned.

11. Maintain awareness of corporate goals, objectives, organizational announcements, and activities. Reference and follow organizational policies and procedures, seeking clarity as needed.

03 You Bring These Skills:

-Program Management: You’ve spent years overseeing the end to end management of relief programs that transform communities in need. Understanding how to acquire and integrate resources to support program implementation. Drive for quality results and success; demonstrates a sense of urgency in achieving goals; persists despite obstacles.
-Experience in humanitarian standards and settings: You are highly familiar with humanitarian settings, their challenges, and the global standards and best practices for humanitarian response.
-Familiarity with humanitarian donors in the US and UN, their diverse funding mechanisms, how they operate, donor requirements, and donor engagement.
-Ability to manage multiple, competing priorities in a high paced work environment.
Communicate and interact effectively with people from other cultures, religions, and geographies; respects and adapts to other cultures and seeks opportunities to enhance relationships. Respects different denominations.

04 Education and Experience: Bachelor’s degree or equivalent work experience (eight years). In addition to education or education equivalent, requires a minimum of 6-8 years of relevant professional experience. Work experience to include direct experience managing large grants from US Government agencies, institutional foundations, or individual mega donors. Proven experience effectively managing large projects and successful resolution of implementation challenges. Demonstrated ability to facilitate multi-stakeholder engagement. Broad sector knowledge and/or field experience in one of more of the following areas: health, child protection, education, gender, food security, livelihoods, WASH, humanitarian or emergency programming, and/or monitoring and evaluation. Strong skills with Microsoft Office Suite.

05 Additional Skills We Are Interested In: Language fluency outside of English is a plus. Ability to deploy as needed is also a plus.

06 Where This Job Could Take Your Career: World Vision US offers the opportunity to grow your career in the humanitarian sector at one of the largest humanitarian organization. World Vision operates in over 100 countries and sits in various leadership positions across the sector. This role offers the opportunity to be a part of a highly motivated and relevant team who works together to meet the needs of the most vulnerable people around the world. You’ll be part of World Vision USA as well as part of the larger World Vision International Partnership. Globally, we have over 37,000+ staff working in nearly 100 countries (~1,000 staff with World Vision US).

07 About World Vision: We’re a global Christian humanitarian organization. We partner with children, families, and their communities to empower them as they reach their full potential by tackling the causes of poverty and injustice. For nearly 70 years, World Vision has followed Jesus’ example to show unconditional love to the poor and oppressed. We serve every child regardless of faith.

08 Salary Range & Benefits: Your salary is important to you, so it’s important to us. Please share your salary expectations with us in the application process to get the conversation started. We also have a robust and comprehensive benefits package to round out our total compensation package. Visit https://www.worldvision.org/about-us/job-opportunities/working-for-world-vision to learn more.

09 To Apply: Click the Apply box in the lower left corner. Contact Kylie Abegg, Senior Talent Acquisition Partner for International Programs, at kabegg@worldvision.org for any questions.

10 What happens next? We review applications nearly every day assessing strength of fit for the role. If questions arise on our end, we will message you to learn more. Short-listed candidates are contacted for an initial phone conversation with our recruiting staff. Moving deeper into our selection process you can expect to interview 1:1 with a hiring manager. Finalists normally participate in a panel interview where the opportunity to connect with additional members of our staff lends itself to more of a 360-view of the role. Our goal is to fill this vacancy with the right person in the shortest amount of time. All interviews will be virtual at this time.

Working Environment / Conditions: Standard office environment. Domestic and international travel required (up to 25% of the time). May require trips to hazardous locations.

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